TrailerDesk is trailer rental management software built by a working operator. Customers book and pay online, deposits and late fees handle themselves, GPS shows you where every trailer is, and your whole fleet, customer list and paperwork live in one admin — on your own branded website.
Most small trailer rental businesses run on a spreadsheet, a phone, and a card reader. It works until the day two customers want the same dump trailer, a renter brings one back three days late, or you are trying to remember which enclosed trailer has the bad tire. Generic rental software is usually built for party rentals or heavy equipment yards and makes you bend your operation around it.
Trailer rental software has a narrower job: let a customer pick a trailer and dates on their phone, confirm availability instantly, collect payment and a deposit hold, get the agreement signed, remind them when it is due, and charge the extras — late days, mileage, damage — without you chasing anyone. TrailerDesk was built to do exactly that for a real fleet in Hutto, Texas, and is now the platform behind trailer and equipment rental shops across the country.
Every TrailerDesk account comes with a public booking site at your own domain. A renter picks a trailer, sees a calendar that already knows which days are taken, adds hitches, ramps or other add-ons, chooses pickup or delivery, and pays — in three steps, on any phone. Same-day pickups, weekly and monthly tiers, weekend and seasonal pricing rules, and discount codes are all handled in the quote.
Bookings land in your admin with the customer's details, their signed rental agreement, and their driver's license and insurance uploads. Nothing to retype.
TrailerDesk runs on Stripe. The rental is charged at checkout and the security deposit is placed as a hold on the card rather than a charge, so the customer sees it released instead of waiting on a refund. If a trailer comes back late, the daily late fee you set is charged to the card on file automatically. Mileage overages from GPS and damage charges from the inspection photos are billed the same way.
Payments go straight to your own Stripe account. TrailerDesk never holds your money.
Connect Lonestar Tracking or RideDog GPS trackers and assign one to each trailer. You get a live fleet map, a mileage log per booking, and the option to bill mileage overages automatically. Pre- and post-rental photo inspections are timestamped on every booking, which is what settles a damage dispute in your favour.
Two-way texting through Quo (OpenPhone) lives inside the admin: booking confirmations, pickup reminders, return reminders and review requests go out on their own, and replies land in one inbox against the right customer.
One flat plan at $79.95 per month covers unlimited trailers, unlimited bookings, every feature, your subdomain and a custom domain. There is no per-booking fee from TrailerDesk — on card payments through our Stripe connection you pay Stripe's standard rate plus a 0.10% platform fee, disclosed up front. Start with a free 15-day trial, no credit card required, and be taking bookings the same day.
3-step booking with live availability, add-ons, delivery pricing and discount codes.
Card payments to your own Stripe account, deposit holds that release on return.
Set a daily late fee and a mileage allowance; overages charge the card on file.
Lonestar Tracking and RideDog integrations with a live map and per-booking mileage.
Timestamped pre- and post-rental photo checklists on every booking.
Two-way texting with automated reminders, return alerts and review requests.
Renters see their reservations, sign documents, upload their license and pay online.
A branded booking site on your domain, five templates, blog and SEO pages included.
Tractors, skid steers and attachments rent alongside your trailers.
Service logs and mileage-based schedules with alerts before a trailer is due.
Revenue by trailer, tax reports, expenses with receipt scanning, custom invoices.
Add admins with their own logins; owner-only controls for billing and refunds.
Trailer rental software is a system that lets customers book trailers online against real availability, collects payment and a deposit, produces the rental agreement, and tracks returns, late fees, mileage and maintenance for the operator. TrailerDesk does all of this and also hosts your public website.
Yes. The booking site shows live availability, takes add-ons and delivery, charges the rental and places a deposit hold through Stripe, and collects the signed agreement and license upload — all without a phone call.
Yes. Trailers are whatever you add — utility, dump, enclosed, equipment, car hauler, gooseneck — each with its own photos, daily/weekly/monthly rates, add-ons and mileage allowance. Equipment such as tractors and skid steers can be rented alongside them.
TrailerDesk is $79.95 per month for everything — unlimited trailers and bookings, GPS, SMS, inspections, website and custom domain — after a free 15-day trial. The only other cost is card processing, which goes to Stripe.
No. You pick a template, add your trailers with photos and prices, connect Stripe, and your booking site is live on a trailerdesk.io subdomain or your own domain. Most shops are taking bookings the same day.
Yes. Connect your own Stripe account and pay only Stripe's standard fees, or use TrailerDesk's Stripe connection where a 0.10% platform fee is added to Stripe's rate.
Free for 15 days, no credit card. Add your trailers, connect Stripe, and take your first online booking today.