TrailerDesk lets a small rental business list tractors, skid steers, mini excavators, attachments and trailers on one booking site. Customers reserve and pay online, the delivery trailer is assigned automatically, and hour meters, fuel policies, deposits and inspections are handled per machine.
The rental software built for large equipment yards assumes a counter, a dispatcher and a six-figure budget. A one-location shop renting a few tractors, a skid steer and a fleet of trailers needs something simpler: an online store customers can book from, payments that collect themselves, and a clear record of who had what, when, and in what condition.
TrailerDesk started as trailer rental software and added equipment because its own operator needed it. Equipment items sit next to trailers in the same admin and on the same public site, with the fields machines actually need — hour meter readings, fuel policy, operating weight, and the trailer that hauls them.
Each piece of equipment can be set to pickup only, delivery only, or both. For pickup, you choose whether the machine ships on a dedicated trailer or on any available trailer from your fleet — the booking system then reserves that trailer for the same dates so it cannot be rented out from under the machine. Delivery pricing is the same flat, per-mile or banded model used for trailers.
Set daily, weekly and monthly rates with a per-machine deposit. Fuel policies (return full, or charge per gallon) and hour-meter readings are recorded at pickup and return through the digital inspection, so overages and damage are documented with timestamped photos before anyone argues. Deposits are card holds through Stripe and release automatically on a clean return; damage and excess-hours charges go to the card on file.
Bookings, a combined fleet calendar, the customer list, SMS inbox, GPS map, expenses and tax reports are the same whether the line item is a 7×14 dump trailer or a compact tractor. Staff get their own logins. It is all in the single $79.95/month plan with unlimited items and a free 15-day trial.
One catalogue, one calendar, one checkout for machines and the trailers that move them.
Dedicated or any-available trailer reserved automatically with the machine.
Captured at pickup and return; overages charged to the card on file.
Per-item deposits as Stripe card holds that release on a clean return.
Photo checklists before and after every rental, timestamped.
Service logs and interval-based schedules with alerts.
Flat, per-mile or distance-band delivery with a service radius.
Lonestar Tracking and RideDog trackers on trailers, live fleet map.
Revenue by item, tax reports, expense tracking with receipt scanning.
Both. It began as trailer rental software and equipment items (tractors, skid steers, excavators, attachments) are a first-class part of the platform, sharing the same booking site, calendar, payments and admin.
Yes. Equipment set to pickup is linked to a dedicated trailer or to any available trailer from your fleet, and that trailer is reserved for the same dates automatically.
Each item has a fuel policy and the inspection captures hour-meter and fuel level at pickup and return. Overages and damage are charged to the card on file, with the inspection photos as the record.
That is exactly who it is built for. There is no minimum fleet size, no setup fee, and the whole platform is one flat monthly plan.
$79.95 per month for unlimited equipment and trailers after a free 15-day trial. Card processing is Stripe's standard rate; TrailerDesk adds no per-booking fee.
Free for 15 days, no credit card. List your equipment next to your trailers and take online bookings today.